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School Lunch Policy & 2018-2019 Lunch Prices


September 28, 2017




One program most all of our students participate in is our school lunch program.  I wanted to share information regarding additional guidelines we have instituted into our school lunch program. 


The program that we follow is the National School Lunch Program administered through the Child Nutrition & Wellness Program, an area of the Kansas State Department of Education.  I am sure that you have heard about the regulations and guidelines that we have to follow while providing our school lunches on a daily basis.  These guidelines govern the amount of nutritional values the foods we serve have and also limit certain ingredients that are not so healthy for our students such as high salts and fats. 


Along with the nutritional values and portion sizes, the program guidelines we follow regulate the management of the program.  This current year, one of the areas that we had to address was how we handle debt and/or bad debt.  In past years when a family was struggling to make ends meet we could carry some of the debt until it could be recovered.  This year that is no longer an option.  Our school board has implemented a policy to address the amount of debt that is allowed before the student is placed on an alternative food service plan.  This new policy is necessary to meet the guidelines and for our school to participate in the National School Lunch Program.  Please review the policy attached to better understand the guidelines we use within our program. 


Please contact any of our administrators for further clarification of this notice.




Michael D. Stegman, Superintendent










EE    Food Services Management                                                                EE

        A supervisor may be hired by the board to oversee the district's food service program.

        Sanitation Inspections

        The building principal shall inspect each lunchroom to ensure that proper sanitation procedures are being followed.


        The supervisor shall be responsible for keeping food service records required by state and federal laws and regulations.

        The supervisor shall be under the direct supervision of the superintendent and shall have control over all aspects of the district's food service programs subject to board policy, rules and state and federal regulations.

Meal Prices

Meal prices shall be determined by the board.

Free and Reduced Price Meals

         Parents or guardians of students attending schools participating in federal school meal programs must be informed of the availability of reimbursable school meals and provided with information about eligibility and the process for applying for free or reduced price meals on or before the start of school each year.

         Unpaid Meal Charges

         The district’s meal charging requirements are as follows.

         A charge account for students paying full or reduced price for meals may be established with the district.  Students may charge no more than $20

worth of meals to this account.  Charging of a la carte or extra items to this account will not be permitted.


EE       Food Services Management                                                          EE-2

         Any student failing to keep his/her account solvent as required by the district shall not be allowed to charge further meals until the negative account balance has been paid in full.  However, such students will be allowed to purchase a meal if the student pays for the meal when it is received.  Students who have charged the maximum allowance to this account and cannot pay out of pocket for a meal will be provided an alternate meal consisting of a peanut butter, peanut butter alternative, or cheese sandwich and milk.

         At least one written warning shall be provided to a student and his/her parent or guardian prior to denying meals for exceeding the district’s charge limit.  If payment of the negative balance is not received within 5 working days of the maximum charge limit being attained, the debt will be turned over to the superintendent or superintendent’s designee for collection in accordance with board policy DP.  If the debt is not paid within 10 days of mailing the final notice of the negative account balance under policy DP, it shall be considered bad debt for the purposes of federal law concerning unpaid meal charges.

         Payments for school meals may be made at the school or district office or online at www.cimarronschools.net.  Students, parents, and guardians of students are encouraged to prepay meal costs.

         The district will provide a copy of this unpaid meal charges policy to all households at or before the start of school each year and to families and students that transfer into the district at the time of transfer.  The terms of this policy will also be communicated to all district staff responsible for enforcing




EE     Food Services Management                                                            EE-3

any aspect of the policy.  Records of how and when it is communicated to households and staff will be retained. 


Approved:  9/11/2017

KASB Recommendation - 4/07; 12/16; 6/17

18-19 CES Lunch Price Sheet.pdf



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